INTRODUCTION
This Applicant Data Consent Notice ("Notice") is provided by Qatar National Bank (Q.P.S.C.) ("we", "us", "our") to inform you about how we collect, use, share, and protect your personal data as a potential candidate for employment opportunities with us. This Notice applies to all potential candidates who interact with us through our website, other websites, recruitment agencies, or via direct communication with us.
DATA CONTROLLER
Qatar National Bank (Q.P.S.C.) headquartered in Doha, State of Qatar, is the data controller responsible for your personal data. As the data controller, we determine the purposes and means of processing your personal data, and are responsible for ensuring that all processing activities comply with applicable data protection laws. We are responsible for the technical and organizational measures to safeguard your personal data and uphold your rights as outlined in this privacy notice.
HOW WE COLLECT YOUR PERSONAL DATA
We collect your personal data through three primary channels
- Direct application via our website
- Profile shared by a recruitment agency
- Direct referral / email to our Human Resources Department
TYPES OF PERSONAL DATA WE COLLECT
Depending on the channel you apply through, we may collect and process the following categories of personal data about you:
• Identification information (for example, name, date of birth, national ID, passport details).
- Contact information (for example, country of residence, address, phone number, email, spouse details)
- Professional information (for example, job title, department, performance records)
- Financial information (for example, current salary, deferrals / options, benefits etc)
- Education and certification information
- References
- Any other information you choose to provide in your application or interviews
PURPOSE AND LEGAL BASES FOR PROCESSING YOUR PERSONAL INFORMATION
We process your personal data for the following purposes.
|
Purpose |
Lawful basis for processing |
Examples |
|
Evaluating Application |
Legitimate Interest legitimate interest, we balance out our interest against your rights” |
Reviewing CV and application Conducting interviews Sharing with appropriate internal stakeholders |
|
Communication About Your Application |
Sending updates about your application status Scheduling interviews and requesting additional information |
|
|
Improving Our Recruitment Process |
Analysing recruitment data to enhance our hiring practices Conducting candidate surveys |
|
|
Background and Reference Checks |
Legal Obligations processing activities are required to comply with our legal and regulatory obligations as an employer and a regulated financial institution” |
Verifying work history and qualifications Conducting pre-employment checks responding to requests from regulatory authorities Maintaining records as per the law |
If your application is successful, the information you provide will be retained as part of your employee file. If your application is unsuccessful, your information will be kept for as long as necessary to fulfill the purposes for which it was collected, to comply with our legal obligations, and to support our legitimate business interests. The retention period may vary depending on the nature of the information, the purposes of processing, and other relevant factors. We regularly review our data retention practices to ensure that we only retain personal data for appropriate periods. Upon expiration of the applicable retention period your data will be deleted in accordance with our data retention policies and applicable law.
SPECIAL CATEGORIES OF PERSONAL DATA
We generally do not process special categories of personal data (also known as sensitive personal data) in our recruitment process. In the event such data is voluntarily provided by you, we will handle in compliance with applicable data protection laws, this includes processing the data with your explicit consent or if permitted by the law, and solely for the purposes relevant to the recruitment process or to fulfil our legal obligations. We maintain appropriate safeguards and security measures to protect any special category of data that may come into our possession.
THIRD PARTY DATA SHARING & INTERNATIONAL TRANSFERS
We may share your personal data with the following; all third parties are risk assessed and required to maintain confidentiality and security of your personal data in accordance with the applicable laws.
- Other Entities/ Subsidiaries/ Affiliates within QNB Group
- Third party service providers (e.g. payroll processors, benefits providers)
- Regulatory and Government Authorities
- Professional Advisors ( e.g. Lawyers and Accountants)
Due to our global operations, we may transfer your personal data to countries outside your local jurisdiction, when we do, we ensure appropriate safeguards are in place such as Data Transfer Agreements / Standard Contractual Clauses.
DATA SECURITY
We have implemented appropriate technical and organizational measures to protect your personal data against unauthorized or unlawful processing, accidental loss, destruction, or damage.
YOUR RIGHTS
You have the following rights as per Group Standards;
- Right to access your personal data
- Right to rectification of inaccurate data
- Right to erasure ( You can request deletion of your personal data before our standard retention period expires by details provided in the Contact Information)
- Right to data portability
- Right to object to processing
- Right to withdraw consent ( where processing is based on consent only)
CHANGES TO THIS NOTICE
We may update this Notice from time to time. We will notify you of any significant changes through appropriate channels.
CONTACT INFORMATION
If you have any questions about this Notice or wish to exercise your rights, please contact privacycontrol@qnb.com and we will respond to you within 30 days.
ACKNOWLEDGMENT
By submitting your application through any of our channels (recruitment agency, website or direct email), you acknowledge that you have read and understood this Applicant Data Consent Notice.